Minutes of Regular Session

Monday, March 14, 2011

The Mayor and Board of Aldermen met in regular session on Monday, March 14, 2011 at 6:00 p.m. in the City Hall with the following members present:

Mayor Raymond Gunter

Alderman Gary Grubbs  Alderman William Allen

Alderman Eddie Barnett, Jr.         Alderman Paul Barkley

City Clerk Randall Baker was present and performed the duties of his office.

City Attorney Mike Mowrer was present as legal counsel for the City.

Mayor Gunter called the session to order and requested a roll call.

Approval of Minutes

Motion was made by Alderman Allen and seconded by Alderman Barnett to approve the minutes of the February 14, 2011 regular session.  Motion carried unanimously.

Bids on used equipment

Bids for the sale of City owned equipment were opened and read as follows.

A bid from Randy Fennell was opened.  The bid stated “a bid of One Thousand Dollars for the salvage truck parts motor, military 6X6 with two trailers”.  The bid was rejected as not in conformity with the bid solicitation.

Motion was made by Alderman Grubbs and seconded by Alderman Barkley that all bids on the boom truck and the bucket truck be rejected and that the highest bids on the other equipment be accepted.  Motion carried unanimously.

Report on treatment plant discharge permit

Mr. Rich Cochran of Waters Engineering met with the Council city treatment plant discharge permit.  On Mar 7, 2008 the current discharge permit was issued.  It set a compliance schedule where a study had to be done by Dec, 2008 determining the need or improvements necessary to construct a disinfection system.

A UAA was performed which showed the classified stream (Main Ditch P) to be whole body contact (fishable, swimmable, etc.) in one location upstream.  This means disinfection would be required.  Disinfection can be performed with UV light which will cost over $100,000 to construct and will be a maintenance nightmare for the operator from the algae in the lagoon. The other method is to chlorinate the discharge water.  We also have to dechlorinate it before it enters the stream so as not to cause a fish kill.  The cheapest construction will run approximately $75,000 plus another $40-$50 per day for the chemicals.

Because the lagoon is 1.5 miles from the classified stream, there will be degradation of the bacteria.  State regulations allow for this to be examined and used to determine the discharge limits.  A Quality Assurance Project Plan was prepared and submitted to DNR in July 2009.  Sampling and flow monitoring was begun and a Degradation Evaluation prepared and submitted based upon this data in Apr, 2010.  This is the first time anyone has done this.

DNR reviewed and commented on this Evaluation in June, 2010.  During this period, DNR was changing from Fecal Coliform testing to E-coli testing as the indicator.  One of the comments regarded the need to set a maximum weekly limit for e-coli.  This hadn't been done for anyone in the state yet either so it took a while to work with DNR on what they wanted to see.

In Nov 2010, a revised evaluation was submitted.  In Jan 2011, DNR verbally expressed some concerns as they now also had sections other than Permitting reviewing the study. They had modeling, stormwater, and the department head involved.

During this time, a letter of warning was issued that stated we hadn't met our schedule of having disinfection facilities constructed (which were to be in place by Mar 2011 according to the schedule of compliance).  We responded and stated that we are working on the study and until we know what our limits will be, we can't design a system to meet them.

In Feb, 2011 a meeting was held with DNR to discuss their concerns and to discuss the potential for a 2 year extension on the compliance schedule.  They verbally agreed to the 2 year extension as they want to see this done correctly so that they don't have problems when someone else follows this path.  We are also working on the responses to their comments.

If (and there is a good chance this will be approved) this is approved, current testing shows that we should be able to meet the proposed limits without installing disinfection equipment which will save thousands of dollars for the City and additional labor for the operators.

Payment of Bills

Motion was made by Alderman Grubbs and seconded by Alderman Barkley to allow payment of the monthly bills.  Motion carried unanimously.

Street Department Maintenance Building on John Street

The Mayor reported that the City had received an offer for the purchase of the Street Department Maintenance building on John Street.  He stated that at the April, 2010 City Council meeting the Council had agreed to relocate the Street Department to the former site of the power plant and to sell the building on John Street.  At that meeting upon a motion made by Alderman Grubbs and seconded by Alderman Barkley he was given authority to negotiate for the sale of the building.  He said that an offer had been made and that he was bringing that offer to the Board of Aldermen for consideration.

The prices given for other similar properties were discussed and considering the current real estate market the Council felt like the offer was a reasonable and fair offer.  Discussion also included the fact that the sale of the building would save a considerable amount in monthly utilities and insurance premiums.

The following bill was then introduced and read.

BILL NO. 692                                    ORDINANCE NO. 692

AN ORDINANCE OF THE CITY OF CAMPBELL, MISSOURI AUTHORIZING THE SALE  OF CERTAIN  REAL ESTATE  OWNED BY THE CITY OF CAMPBELL TO BILL MEADOWS AND SHARON MEADOWS FOR THE SUM OF $60,000.00.

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WHEREAS, the Board of Aldermen of the City of Campbell, Missouri have found and determined that in order to provide for the good and proper operation of said City  an Ordinance authorizing the sale of certain real estate owned by the City of Campbell should  be and is by this Ordinance adopted and placed into effect.

1.  The City of Campbell owns the following described real estate:

Lots 2, 3, 4, 5 and South 100 feet of Lot 6, Block 3, Valley Addition to the City of Campbell, Dunklin County, Missouri.

And

A part of the Northeast Quarter Northeast Quarter of Section 3, Township 21 North, Range 9 East in the City of Campbell, Dunklin County, Missouri described as beginning at a point that lies South 87 degrees 54’ 15” West 257.75 feet from the Southeast corner of the said Northeast Quarter Northeast Quarter, and run thence South 87 degrees 54’ 15” West 334.63 feet to the Southeasterly right of way line of the railroad, as now located; thence North 53 degrees 00’ 00” East 605.71 feet along said right of way line; thence South 00 degrees 10’ 25” West 214.68 feet; thence South 86 degrees 45’ 09” West 142.51 feet; thence South 02 degrees 49’ 37” West 129.69 feet to the point of beginning.

Together with an easement for ingress and egress over the East 25 feet of the following described tract:

A part of the Northeast Quarter Northeast Quarter of Section 3, Township 21 North, Range 9 East in the City of Campbell, Dunklin County, Missouri described as beginning at a point that lies South 87 degrees 54’ 15” West 109.36 feet from the Southeast corner of the said Northeast Quarter Northeast Quarter and run thence South 87 degrees 54’ 15” West 148.39 feet; thence North 02 degrees 49’ 37” East 129.69 feet; thence North 86 degrees 45’ 09” East 142.51 feet; thence South 00 degrees 10’ 00” West 132.18 feet to the point of beginning.

2.  It is in the public’s interest that the City of Campbell sell the property.

IT IS NOW ORDAINED BY THE BOARD OF ALDERMEN OF THE  CITY OF CAMPBELL, MISSOURI, TO-WIT:

Section 1.  The Mayor and Clerk are authorized and directed to execute any and all documents necessary, including the Warranty Deed, to complete the sale of the above described real estate  to Bill Meadows and Sharon Meadows for the sum of $60,000.00.

Section 2.  Conflicting Ordinances Repealed.  All Ordinances or parts of Ordinances in conflict herewith are repealed.

Section 3.  This Ordinance shall be in full force and effect upon its passage, approval and adoption.

Read the first time, passed and approved this 14^th day of March, 2011.

Read the second time, passed and approved this 14^th day of March, 2011.

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Raymond A. Gunter - Mayor

Attest:

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Randall Baker - City Clerk

Motion was made by Alderman Barnett and seconded by Alderman Grubbs that the Bill be placed upon a second reading.  Motion carried unanimously.

Motion was made by Alderman Grubbs and seconded by Alderman Barkley that the Bill pass and become Ordinance Number 692.  Motion carried unanimously.

Ordinance Providing One-time Exception To Invested Funds

The following Bill was then introduced and read.

BILL NO. 693                                   ORDINANCE NO. 693

AN ORDINANCE OF THE CITY OF CAMPBELL, MISSOURI TO PROVIDE A ONE-TIME EXCEPTION TO THE RESTRICTIONS ON USE OF INVESTED CITY FUNDS PRESCRIBED IN ORDINANCE NO. 686.

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WHEREAS, the Board of Aldermen of the City of Campbell, Missouri have found and determined that in order to provide for the good and proper operation of said City and to promote the general health, welfare and well-being of the inhabitants of the City, an Ordinance to provide a one-time exception to the restrictions on use of invested City funds prescribed in Ordinance No. 686 should be and is by this Ordinance adopted and placed into effect, and

WHEREAS, the City of Campbell did on July 16, 2010 assign CD account number 116575 as collateral for Loan #74139 from First Community Bank; and

WHEREAS, the Board of Aldermen by approving the terms of that loan did by implication and did then intend to exempt Loan #74139 with CD account number 116575 as collateral from the restrictions of Ordinance No. 686; and

WHEREAS, the restrictive provisions of Ordinance No. 686 are on a one-time basis waived as to the use of CD account number 116575 as collateral; and

WHEREAS, it is in the best interest of the City of Campbell, Missouri that the restrictions of Ordinance No. 686 be waived as stated above.

IT IS NOW ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF CAMPBELL, MISSOURI, TO-WIT:

Section 1.  The provisions of Ordinance No. 686, Sections 1 and 2, are hereby waived to the extent necessary and only to that extent to allow CD account number 116575 with First Community Bank to be used as collateral for Loan #74139 with First Community Bank.

Section 3.  This Ordinance shall be in full force and effect upon its passage, approval and adoption.

Read the first time, passed and approved this 13^th day of March, 2011.

Read the second time, passed and approved this 13^th day of March, 2011.

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Raymond A. Gunter - Mayor

Attest:

_______________________________

Randall Baker - City Clerk

Motion was made by Alderman Barkley and seconded by Alderman Grubbs that the Bill be placed upon a second reading.  Motion carried unanimously.

Motion was made by Alderman Barnett and seconded by Alderman Allen that the Bill pass and become Ordinance Number 693.  Motion carried unanimously.

Brenda Cumins appointed to Housing Board

Motion was made by Alderman Barnett and seconded by Alderman Barkley to approve the Mayor’s appointment of Brenda Cumins to Campbell Housing Authority Board of Directors for a term of four years.  Motion carried unanimously.

Dianne Robbins appointed to Zoning Board

Motion was made by Alderman Allen and seconded by Alderman Grubbs to approve the Mayor’s appointment of Dianne Robbins to the Zoning Board.  Motion carried unanimously.

Officer Tony Burke appointed as Code Officer

Motion was made by Alderman Grubbs and seconded by Alderman Barkley that the duties of Code Officer be conducted by Officer Tony Burke and that his rate of pay be increased $1.00 per hour.  Motion carried unanimously.

Jennifer Godair appointed as Police Officer

Motion was made by Alderman Barnett and seconded by Alderman Barkley to approve the appointment of Jennifer Godair as a part-time police officer at the rate of $8.50 per hour.  Motion carried unanimously.

Curtis Littrell appointed Little League Commissioner

Motion was made by Alderman Barkley and seconded by Alderman Allen to approve the Mayor’s appointment of Curtis Littrell as the Little League Commissioner for the 2011 season.  Motion carried with three yes and with Alderman Grubbs abstaining.

City Limits Signs

The city limits signs were discussed.  Any action on this was tabled until the next meeting.

Ice Storm Reimbursed Expenses

The City Clerk reported that another portion of the reimbursable expenses from the ice storm had been received.  Motion was made by Alderman Barkley and seconded by Alderman Allen when the state share of the 2009 ice storm reimbursable expenses is received those funds be deposited in the General Revenue Fund.  Motion carried unanimously.

Employee Handbook Amended

Motion was made by Alderman Barkley and seconded by Alderman Allen that the employee handbook be amended to allow full-time employees to accumulate up to eighty (80) hours of earned time off and that they be allowed to sell back to the city up to 40 hours of earned time off.  Motion carried unanimously.

Seek Grant Funding

Motion was made by Alderman Barkley and seconded by Alderman Barnett authorizing the Mayor to seek grant funding for drainage through USDA Rural Development and Department of Natural Resources.

Census Shows Population Increase

The City Clerk reported that recent 2010 Census information released shows the City of Campbell increased 5.8% in population.

Adjournment

Motion was made by Alderman Barnett and seconded by Alderman Barkley to adjourn.  Motion carried unanimously.

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Raymond A. Gunter - Mayor

Attest:

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Randall Baker - City Clerk