Minutes of Regular Session

Monday, June 13, 2011

The Mayor and Board of Aldermen met in regular session on Monday, June 13, 2011 at 6:00 p.m. in the City Hall with the following members present:

Mayor William Allen

Alderman Gary Grubbs    Alderman Eddie Barnett, Jr.

Alderman Rickie Holloway

City Clerk Randall Baker was present and performed the duties of his office.

City Attorney Michael Mowrer was present as legal counsel for the City.

Mayor Allen asked that before starting the meeting each person offer a silent prayer.

The Mayor then called the session to order and requested a roll call.

Approval of minutes

Motion was made by Alderman Barnett and seconded by Alderman Grubbs to approve the minutes of the May 9, 2011 regular session.  Motion carried unanimously.

Payment of bills

Motion was made by Alderman Grubbs and seconded by Alderman Holloway to approve payment of the monthly bills with Alderman Grubbs abstaining on payment of warrant number 46394 to Phillips 66 Station in the amount of $1080.01.  Motion carried unanimously.

Neal Bergman approved as Alderman

Motion was made by Alderman Barnett and seconded by Alderman Holloway to approve the Mayor’s appointment of Mr. Neal Bergman to fill the unexpired term of Alderman Ward One until the April 3, 2012 election.  Motion carried unanimously.

City Clerk Randall Baker then administered the oath of office to Mr. Bergman.

Liquor License Renewals

The annual liquor license renewal applications were then presented to the Board of Aldermen.  State statutes mandate that the licenses be renewed unless there is some violation of the liquor license laws which resulted in a conviction of the license holder.  Along with each renewal application was the required report from the Chief of Police verifying that there were no convictions on current license holders which would prohibit each applicant’s respective license being renewed. 

Motion was made by Alderman Grubbs and seconded by Alderman Bergman to renew the liquor license for Jeremy Moore at the location of B & B Depot, 204 West Front Street.  Motion carried unanimously.

Motion was made by Alderman Barnett and seconded by Alderman Holloway to renew the liquor licenses for Curtis Wayne York at the location of York’s Quick Stop, 1107 Allen Road.  Motion carried unanimously.

Motion was made by Alderman Barnett and seconded by Alderman Grubbs to renew the liquor licenses for Daniel Vancil at the location of Vancil Foods, Inc., 110 Snider Place.  Motion carried unanimously.

Motion was made by Alderman Barnett and seconded by Alderman Bergman to renew the liquor licenses for Sherri Burleson on behalf of Chrisman L. P. Gas, Inc. at the location of 108 East Grand Avenue.  Motion carried with three yes and with Alderman Grubbs abstaining.

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to renew the liquor licenses for Donita Haworth on behalf of Casey’s General Store #2187 at the location of 1010 Allen Road.  Motion carried with three yes and with Alderman Holloway abstaining.

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to approve the issuance of a liquor license for Lorene Samson on behalf of Dollar General Store #7625 at the location of 505 E. Grand Avenue.  Motion carried unanimously.

Purchase of property on East Grand Avenue

Motion was made by Alderman Grubbs and seconded by Alderman Barnett instructing the City Attorney to prepare the necessary paperwork and Ordinance for the City’s purchase of a lot on East Grand Avenue from Gary Bowling.  Motion carried unanimously.

Grant for engineering study

Motion was made by Alderman Grubbs and seconded by Alderman Barnett approving the application for a grant in the amount of $25,000.00 for an engineering study on the City’s water system with the understanding there is no cost to the City for the grant.  Motion carried unanimously.

Trade bucket truck for roller

The trade of the bucket truck for a roller was discussed.  The Mayor had reviewed the last bids offered on the bucket truck and the highest bid was $4,700.00.  The value of the roller had been estimated at $8,900.00 and a similar roller on e-bay sells for $10,500.00.  Motion was made by Alderman Barnett and seconded by Alderman Holloway to approve the even trade of the 2000 Ford 550 bucket truck to Ray’s Auto Sales and Equipment, Inc. for a Wacker RD11A roller.  Motion carried unanimously.

Closed Session

Motion was made by Alderman Barnett and seconded by Alderman Holloway to go into closed session to discuss matters as allowed under section 610.021, RSMo and those matters only and in particular personnel matters.  A roll call vote was taken with Alderman Barnett voting yes, Alderman Holloway voting yes, Alderman Grubbs voting yes and Alderman Bergman voting yes.

After returning to open session the minutes reflect that personnel matters were discussed in closed session.

Bhushan Hill hired as police officer

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to approve the Mayor’s appointment of Bhushan Hill as a police officer at the rate of $9.00 per hour.  Motion carried unanimously.

Billy Meadows hired as temporary employee

Motion was made by Alderman Barnett and seconded by Alderman Bergman to approve the Mayor’s appointment of Billy Meadows as a temporary employee at $7.25 per hour.  Motion carried unanimously.

Eric Holloway hired as temporary employee

Motion was made by Alderman Barnett and seconded by Alderman Grubbs to approve the Mayor’s appointment of Eric Holloway as a temporary employee at $7.25 per hour.  Motion carried with three yes and with Alderman Holloway abstaining.

Aaron Holloway hired as temporary employee

Motion was made by Alderman Barnett and seconded by Alderman Bergman to approve the Mayor’s appointment of Aaron Holloway as a temporary employee at $7.25 per hour.  Motion carried with three yes and with Alderman Holloway abstaining.

Siebert appointed to Park Board

Motion was made by Alderman Grubbs and seconded by Alderman Holloway to approve the Mayor’s appointment of Jeremy Siebert to the Park Board.  Motion carried unanimously.

Parker appointed to Park Board

Motion was made by Alderman Grubbs and seconded by Alderman Bergman to approve the Mayor’s appointment of Cameron Parker to the Park Board.  Motion carried unanimously.

Repair band stand

Motion was made by Alderman Grubbs and seconded by Alderman Holloway giving the Mayor the authority to solicit bids for the repair of the roof on the Clarence Green Memorial Bandstand.  Motion carried unanimously.

Loan extended

Motion was made by Alderman Grubbs and seconded by Alderman Holloway approving the payment of $60,000.00 on loan number 74139 retroactive to May 31, 2011 and approving the extension of loan number 74139 to May 26, 2012 and that Mayor William Allen, City Clerk Randall Baker and City Treasurer Jim Lawrence be authorized to sign the paperwork to extend the loan on behalf of the City.  Motion carried unanimously.

Adjournment

Motion was made by Alderman Grubbs and seconded by Alderman Bergman to adjourn.  Motion carried unanimously.