Minutes of Special Session

Wednesday, December 30, 2009

The Mayor and Board of Aldermen met in special session on Wednesday, December 30, 2009 at 6:00 p.m. in the City Hall with the following members present:  Mayor Raymond Gunter, Alderman Gary Grubbs, Alderman William Allen, Alderman Eddie Barnett, Jr.   

Alderman Paul Barkley was absent.

Deputy City Clerk Kay Vinson was present and performed the duties of the City Clerk.

The Mayor called the session to order and requested a roll call.

The special session was held for the purpose of accepting sealed bids for the purchase of emergency generators.

Mayor Gunter informed the Board that three bids had been received for the generators and asked for any other bids to be submitted at this time.  No other bids were submitted and the time for accepting bids was declared closed.

The Mayor instructed Deputy Clerk Vinson to open the sealed bids.

Fabick Power Systems, Inc. had submitted a bid on the mobile diesel generator units of three 2006 models at $20,000.00 each, one 2006 model for $13,500.00 and one 2007 model at $17,850.00; one for $17,850.00 and one 2008 model for $24,270.00.

The Mayor stated that the City had submitted an application for a Rural Development Grant for three mobile diesel generator units for emergency use at the community building and/or schools.  The grant will pay 75% and the City will pay the balance of the costs.

Motion was made by Alderman Allen and seconded by Alderman Grubbs to accept the Fabick bid for three mobile generators with the Mayor being given the authority to look at the other offered generators and deciding on which three to purchase.  Motion carried unanimously.

The sealed bids were opened for the 20 KW and 36KW generators.  Kinchen Electric bid on two 20 KW generators at $5,100.00 each and one 36KW at $13,100.00 with an installation cost of $12,700.00 for the three generators which would total $36,000.00 with a 40% down-payment at the signing of a contract.

A sealed bid from Semo Electric was opened and was for two 20 KW generators at $5,482.75 each and one 36 KW generator at $12,900.00.  It is noted that this bid does not include installation.

The Council reviewed the information on the bids and found that the generators listed in the Kinchen Electric bid can be switched over to run on either LP or natural gas.

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to accept the Kinchen Electirc bid of $36,000.00.  Motion carried unanimously.

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to adjourn.  Motion carried unanimously.

________________________________________

Raymond A. Gunter - Mayor

Attest:

_______________________________

Randall Baker - City Clerk

Minutes of Regular Session

Monday, December 14, 2009

The Mayor and Board of Aldermen met in regular session on Monday, December 14, 2009 at 6:00 p.m. in the City Hall with the following members present:

Mayor Raymond Gunter

Alderman Gary Grubbs     Alderman William Allen

Alderman Eddie Barnett, Jr.    Alderman Paul Barkley

City Clerk Randall Baker was present and performed the duties of his office.

The Mayor called the session to order and requested a roll call.

Approval of minutes

Motion was made by Alderman Allen and seconded by Alderman Barkley to approve the minutes of the November 9, 2009 regular session.  Motion carried unanimously.

Motion was made by Alderman Grubbs and seconded by Alderman Barkley to approve the minutes of the November 9, 2009 closed session.  Motion carried unanimously.

Payment of bills

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to approve payment of the monthly bills.  Motion carried unanimously with Alderman Grubbs abstaining on payment of warrant number 44603 to Eze Cook Gas Company in the amount of $7.56 and with Alderman Allen abstaining on payment of warrant 44634 to ProMo Signs in the amount of $1,540.00 and with Alderman Barkley opposing payment of warrant numbers 44586 to Downtown Development Corporation in the amount of $10,000.00 and  44634 to ProMo Signs in the amount of $1,540.00.

Bids for the sale of backhoes

Bids for the sale of the City’s 1983 CASE backhoe and the 1994 Caterpillar backhoe were opened and read as follows.

     Bidder                 1993  CASE             1994 Caterpillar

Tyler Layne                 $12,855.99               $ 5,524.99

Randy Foster                $13,612.00               $ 9,612.00

Lloyd Ray                   $10,000.00               $10,000.00

Cochran Truck and Salvage   $ 9,700.00               $ 9,500.00

Steve Fieser                $ 8,999.00               $ 5,111.00

David McCormick             $12,267.00               $ 6,788.00

BP Builders                 $11,700.00               $ 5,000.00

Allen Edwards               $ 7,565.50                 no bid

David Morgan                $ 5,150.00               $ 4,150.00

Motion was made by Alderman Grubbs and seconded by Alderman Barnett to accept the high bid $13,612.00 from Randy Foster for the 1993 CASE backhoe and the high bid of $10,000.00 from Lloyd Ray Equipment for the 1994 Caterpillar backhoe.  Motion carried unanimously.

Bids for solid waste disposal

Bids for the contract for the collection, transportation and disposal of residential solid waste within the city limits were opened.  There was only one bid submitted.  The bid was from Allied Waste Systems for a three-year contract with two one-year renewal options as follows:

February 1, 2010 – January 31, 2011 - $10.05 per home per month

                                          (includes 1 – 95 g. cart)

February 1, 2010 – January 31, 2011 - $10.55 per home per month

                                          (includes 1 – 95 g. cart)

February 1, 2010 – January 31, 2011 - $11.05 per home per month

                                          (includes 1 – 95 g. cart)

Years four and ifve may be negotiated with rates agreed upon by mutual consent of the Contractor and the City of Campbell.

For residents who meet the current senior citizen qualifications, a 35-gallon cart will be made available for their use at a reduced rate of fifty-five cents per home per month.

For residents who require a second or additional 95-gallon cart it will be provided at a rate of $6.00 per month and will increase by fifty cents per year in years two and three.

Motion was made by Alderman Allen and seconded by Alderman Barkley to accept the bid from Allied Waste Systems as listed above.  Motion carried unanimously.

Annual audit

David Smith of the CPA firm Metheny and Smith, which conducts the annual audit, met with the Council to discuss the annual audit.  He explained the audit tests and procedures to prove the validity of the information provided for the audit.  These tests and procedures are designed to detect any fraud or illegal activities and have done so in other towns they have audited.  Mr. Smith also explained that there are direct confirmations of information made to them by banks and other agencies which they use to prove the City funds have been spent as appropriated and designated and that all monies spent have been accounted for.  He stated that the tests performed during a state audit are basically the same as what Metheny and Smith do when they conduct the annual City audit.

As far as grants, the grants are actually audited twice.  The granting agency conducts their audits and the grant funds are included in the City’s annual audit by Metheny and Smith also.

Engineer on Jim Morris Civic Center project

Hardy Little, the engineer on the Jim Morris Civic Center project, met with the Council upon invitation to explain the progress of the project.  Though the City has not spent any money on the project, the City donated the building and Mr. Little was asked to comment on the progress.

Mr. Little stated that the building is now in better shape than when it was originally built.  There were some problems that were not anticipated until the renovation had begun.  These problems were addressed and added to the renovation costs but were things that had to be corrected to make the building structurally safe.

Estimated costs on the building at completion will be around $60.00 per square foot while a new metal building would cost around $90.00 per square foot.  The building will outlast any metal building and in the process an historic building has been saved and restored.  The job has been done right and the community has gotten a tremendous value for the money.

Agent for employee hospitalization

Tim Campbell, new agent for the City’s employee health insurance plan met with the Council.  Mr. Campbell advised that he will be checking with various companies to find the best plan and the most affordable plan for the employee hospitalization.

Park closing hours and gates to install

Motion was made by Alderman Grubbs and seconded by Alderman Barnett that gates be installed in the city park and that the park be closed to both pedestrian and vehicle traffic between the hours of 10:00 p.m. and 5:00 a.m.  Motion carried unanimously.

Recycling grant

Motion was made by Alderman Barkley and seconded by Alderman Barnett to apply for a 100% recycling grant through Bootheel Regional Planning Commission.  Motion carried unanimously.

Sidewalks at Civic Center

Motion was made by Alderman Barnett and seconded by Alderman Allen to approve an allocation of $10,000.00 to the Downtown Development Corporation for installation of new sidewalks on the West and North sides of the Jim Morris Civic Center.  Motion carried with three yes and with Alderman Barkley voting no.

Waste tire pickup

Motion was made by Alderman Barnett and seconded by Alderman Allen that a waste tire pickup be conducted in January.  Motion carried unanimously.

Bank loan extended

Motion was made by Alderman Barkley and seconded by Alderman Barnett approving the extension of the balance of business loan 000000072451 in the amount of $150,000.00 with First Community Bank for another 180 days upon First Community Bank’s approval of the extension.  Motion carried unanimously.

Salary and pay increase for December 2008

Motion was made by Alderman Barnett and seconded by Alderman Barkley that the city employees be given an increase in pay during the month of December, 2009 in the amount of $100.00 for full time employees, $25.00 for part-time employees, reserve officers and volunteer firemen plus the amount of the FICA and Medicare taxes on those amounts.  Motion carried unanimously.

Closed Session

Motion was made by Alderman Barnett and seconded by Alderman Grubbs to go into closed session to discuss matters as allowed under section 610.021, RSMo and those matters only.  A roll call vote was taken with Alderman Barnett voting yes, Alderman Barkley voting yes, Alderman Grubbs voting yes and Alderman Allen voting yes.

After returning to open session the minutes reflect that personnel matters were discussed.

Hightower hired as humane officer

Motion was made by Alderman Barkley and seconded by Alderman Grubbs to approve the appointment of Danny Hightower as humane officer at the salary of $400.00 per month.  Motion carried with three yes and Alderman Barnett voting no.

Rondal Fisher increase in pay

Motion was made by Alderman Barnett and seconded by Alderman Allen to increase the rate of pay for Rondal Fisher fifty cents per hour retroactive to November 10, 2009.  Motion carried unanimously.

Sara Abernathy increase in pay

Motion was made by Alderman Barnett and seconded by Alderman Barkley to increase to rate of pay for part-time fill-in dispatcher Sarah Abernathy to $7.05 per hour.  Motion carried unanimously.

Rhinda Williams increase in pay

An increase in pay for Rhinda Williams had been requested but the increase was not approved at this time.

Adjournment

Motion was made by Alderman Allen and seconded by Alderman Barnett to adjourn.  Motion carried unanimously.

________________________________________

Raymond A. Gunter - Mayor

Attest:

_______________________________

Randall Baker - City Clerk